A few of the companies we’ve worked with
Curating the Perfect Venue: From Historic Charm to Modern Luxury
Cary is home to some of the most stunning wedding venues in North Carolina, ranging from five-star luxury resorts to intimate historic homes. When you book a charter bus rental with Charter Bus Rental Company Cary , you ensure that every guest arrives at these prestigious locations on time and in style. One of the crown jewels of the area is The Umstead Hotel and Spa (100 Woodland Pond Dr, Cary, NC 27513). Known for its lakeside ceremonies and elegant ballrooms, this venue demands high-end transportation. We can provide sleek, all-black or all-white fleets of minibuses to shuttle guests from nearby hotels directly to the portico, ensuring a VIP experience from start to finish.
For those seeking a blend of history and garden beauty, The Matthews House (317 W Chatham St, Cary, NC 27511) offers a quintessential Southern experience right near downtown. Parking in historic districts can sometimes be limited for large guest lists. By utilizing a 56-passenger charter bus rental , you can consolidate your guests into fewer vehicles, alleviating congestion and ensuring everyone is seated before the music begins. Another favorite is Prestonwood Country Club (300 Prestonwood Pkwy, Cary, NC 27513), which boasts grand staircases and massive ballrooms. Navigating the sprawling grounds of a country club is much easier when your guests are dropped off right at the main entrance by a driver. No matter which venue you choose, our team understands the specific load-in and drop-off logistics required to keep your event running smoothly.
Seamless Guest Transportation for Downtown Cary Weddings
Downtown Cary has undergone a massive revitalization, becoming a trendy and vibrant hub perfect for modern weddings. Venues like Chatham Station (110 N Walker St, Cary, NC 27511) offer an industrial-chic vibe with exposed brick and ample natural light, located right in the heart of the action. However, relying on street parking or public lots in a busy downtown area can result in late arrivals and frustrated guests. With Charter Bus Rental Company Cary, you can arrange for a shuttle service that loops between the venue and downtown hotels like The Mayton (301 S Academy St, Cary, NC 27511).
Our minibuses are perfect for navigating the tighter streets of downtown Cary. Your guests can enjoy the ride with climate-controlled cabins—essential for those humid North Carolina summers—and comfortable reclining seats. We can create a continuous shuttle loop, allowing guests to return to their hotels at their leisure once the reception winds down. This service is particularly valuable if you are hosting events at the new Downtown Cary Park area or utilizing multiple venues within the downtown footprint. By securing a private shuttle, you eliminate the need for guests to navigate unfamiliar streets or wait for rideshare surges after the last dance. Call us at 984-228-2044 to discuss your downtown logistics today.
Connecting RDU Airport to Cary Hotels for Out-of-Town Guests
One of the biggest advantages of hosting a wedding in Cary is its proximity to Raleigh-Durham International Airport (RDU) (2400 John Brantley Blvd, Morrisville, NC 27560). However, asking out-of-town guests to navigate rental car counters or expensive taxis immediately after landing can start their trip off on the wrong foot. Charter Bus Rental Company Cary offers dedicated airport transfer services that greet your guests the moment they arrive. We can transport family members and wedding parties from RDU directly to room blocks at major hotels such as the Embassy Suites by Hilton Raleigh Durham Research Triangle (201 Harrison Oaks Blvd, Cary, NC 27513).
Our full-size charter buses have ample undercarriage storage, meaning luggage is handled easily and safely, leaving the cabin clutter-free for your guests to relax. With onboard WiFi and power outlets, travelers can check in with family, update their flight status, or simply recharge their devices before the wedding festivities begin. We monitor flight schedules to ensure that even if a flight is delayed, your driver is there when your guests land. Providing an airport shuttle is a thoughtful touch that elevates the guest experience and ensures that everyone is present and relaxed for the rehearsal dinner and ceremony.
Rehearsal Dinner Shuttles to Cary’s Culinary Hotspots
The wedding celebration often begins long before the ceremony, starting with the rehearsal dinner. Cary’s culinary scene has exploded in recent years, offering incredible options for private dining. Whether you are hosting a formal dinner at the five-star Herons (100 Woodland Pond Dr, Cary, NC 27513) or a lively gathering at Academy Street Bistro (200 S Academy St, Cary, NC 27511), getting your bridal party and family there together is crucial. Alcohol is often part of the celebration, and renting a minibus from Charter Bus Rental Company Cary ensures that everyone has a designated driver for the evening.
We can pick up your group from the church or ceremony rehearsal site and transport them directly to the restaurant. After dinner, we can shuttle everyone back to their hotels or to a welcome party at a local brewery like Bond Brothers Beer Company (202 E Cedar St, Cary, NC 27511). Our buses come equipped with AUX/Bluetooth sound systems, so you can start the party early with a curated playlist while en route. By keeping the group together, you ensure the schedule stays on track and that the bride and groom can spend quality time with their inner circle without worrying about logistics or parking validation.
Bachelor and Bachelorette Party Transportation in the Triangle
While Cary is known for its relaxed and upscale atmosphere, it is perfectly situated for bachelor and bachelorette parties that want to explore the entire Research Triangle region. Charter Bus Rental Company Cary can be your designated driver for a night out in nearby Raleigh’s Glenwood South district or a brewery tour in Durham, all while using Cary as your home base. For a more local experience, groups can enjoy a spa day followed by wine tasting at Chatham Hill Winery (3800 Gateway Centre Blvd #310, Morrisville, NC 27560), located just on the edge of Cary.
Our party bus rentals are the ideal vehicle for these celebrations. With perimeter seating, LED lighting, and premium sound systems, the journey becomes just as fun as the destination. You don’t have to worry about splitting the group into multiple rideshares or waiting on the curb for a pickup. Your driver stays with you throughout the night, ensuring door-to-door service for everyone involved. Whether you are heading to a Durham Bulls game or a concert at PNC Arena, we have the perfect vehicle to accommodate your wedding party’s pre-wedding celebrations.
Photo Session Transport to Cary’s Most Scenic Backdrops
Wedding photography is a critical component of the big day, and Cary offers some breathtaking natural and architectural backdrops. However, moving a wedding party of 12 to 20 people, plus photographers and videographers, from the ceremony site to a park and then to the reception can be a logistical nightmare. Charter Bus Rental Company Cary simplifies this by providing a dedicated minibus for your photo sessions. Locations like the Hemlock Bluffs Nature Preserve (2616 Kildaire Farm Rd, Cary, NC 27518) offer stunning wooded trails, while the Page-Walker Arts & History Center (119 Ambassador Loop, Cary, NC 27513) provides a beautiful historic garden setting.
With a private bus rental, the bridal party can leave personal items securely on the bus while taking photos. The air-conditioned cabin provides a much-needed respite for the bride and groom to cool down and touch up makeup between shots, especially during the warm North Carolina months. Your driver will handle the parking and navigation, allowing the photographer to maximize the "golden hour" light without wasting time waiting for cars to arrive. It’s an efficient way to get the perfect shot without the stress.
Why Wedding Planners Trust Charter Bus Rental Company Cary?
Wedding planners in Cary and the surrounding Triangle area trust Charter Bus Rental Company Cary because we understand that on a wedding day, there are no second chances. Our reputation is built on reliability, professionalism, and attention to detail. We work directly with planners to review itineraries, scout drop-off points at venues like Embassy Suites by Hilton Raleigh Durham Research Triangle, and ensure that the vehicle size perfectly matches the guest count. We offer a diverse fleet, from 18-passenger minibuses for intimate family transport to 56-passenger motorcoaches for moving hundreds of guests.
Our warm and welcoming reservation agents are here to answer your request, help you with any questions, offer you the best available deals/pricing and help you get exactly what you need. There’s no pressure to book at the time of your call; our job is to guide you throughout the process so you find what you need at a price that fits your budget. We also provide transparent pricing , ensuring that you can budget effectively for your client. When you book with us, you aren't just renting a bus; you are hiring a logistics partner dedicated to the success of your event. Call us at 984-228-2044 to see why we are the preferred choice for Cary wedding planners.
Book Your Cary Wedding Shuttle Service Today
Don't leave your wedding transportation to chance. Whether you need a simple shuttle from a hotel to a venue or a comprehensive multi-day transportation plan for a destination wedding weekend in Cary, Charter Bus Rental Company Cary has the fleet and the expertise to make it happen. We are committed to providing a stress-free experience for you and your guests. You can reach us by calling 984-228-2044. You can also use our online quote tool for instant online charter bus pricing in under 30 seconds. Let us handle the traffic on I-40 and the parking at the venue so you can focus on making memories. We’re ready to help, and we’d love to earn your business!
Please note: our quotes include gratuity, fuel, and the driver. They do not include parking passes, hotels, or tolls.
Frequently Asked Questions About Cary Wedding Transportation
How far in advance should I book my wedding shuttle in Cary?
We generally recommend booking your wedding transportation at least 6 to 9 months in advance. Cary is a popular wedding destination, especially in the spring and fall, and availability can tighten quickly. Booking early ensures you get the exact type of bus you want, whether it’s a specific size minibus or a fleet of motorcoaches. However, if you have a last-minute request, give us a call at 984-228-2044, and we will do our best to accommodate you.
Can we consume alcohol on the charter bus?
In most cases, yes, you and your guests are permitted to consume alcohol on the bus, provided that all passengers are of legal drinking age. This is a popular option for bachelor/bachelorette parties and wedding shuttles. However, you must notify us in advance if you plan to have alcohol on board so we can ensure the appropriate policies are in place. Please note that a refundable cleaning deposit may be required.
Do your buses have air conditioning and WiFi?
Yes, the majority of our charter buses and minibuses come equipped with powerful air conditioning systems—a must-have for Cary weddings, especially in the summer. WiFi is also a standard amenity on most of our modern vehicles, allowing guests to share photos of your special day in real-time. If these specific amenities are critical for your group, please confirm them with your reservation specialist when booking to ensure your specific bus is equipped.
What happens if the wedding runs longer than expected?
We understand that weddings can sometimes run behind schedule or the party might be too good to end! When you book your bus, you reserve it for a specific block of time. If you think you might need the bus longer, we recommend padding your reservation time upfront. If you need to extend on the night of the event, it is subject to driver availability and hours-of-service regulations, and additional hourly charges will apply. We always suggest booking for the maximum possible time to avoid stress.
Is a deposit required to reserve a wedding bus?
Yes, a deposit is required to lock in your reservation and take the bus out of our available inventory for your date. The remaining balance is typically due a few weeks before the wedding date. Our reservation specialists will provide you with a clear payment schedule and cancellation policy at the time of your quote so there are no surprises.
Bus types Available in Cary
We’re available everyday from 7am to midnight!
